|
Extra modules:
Module 1.1. Invoicing / Consignation
Module 1.2. Payments and accounts with clients and supppliers
Module 1.3. Production recipe book
Module 1.4. Exchange of data between objects
Module 1.5. Management of the mobile and delivery trade
Module 1.6. Export to book-keeping
Module 1.7. Scales, print of labels and Data Port module
Module 1.1. Invoicing / Consignation:
The module for invoicing and consignation reveals in front of the system the opportunity for work with invoice and report documents. They complete the functionality of the system and allow a parallel tracking of the stock and invoice documents, also of the links between them, on which stock receipt there is a released invoice, which rows of the stock receipt are invoiced and etc.
The module for invoicing and consignation gives opportunity for tracking of invoice store towards every firm separately. In contrast to the stock availabilities which are leaded for every store separately, the invoice availabilities can be leaded not only to the store, but also to the firm. Since the system ERP is built for many stores and firms, practically it can track almost everything, connected with the trade activity even of big holding associations.
Besides the availabilities, via using the module Invoicing / Consignation the invoice prime costs can also be tracked already by the method of price estimated on the average for every store and firm. This is very useful because in that way it can be tracked very strictly not only whether a definite stock can be invoiced (if there is/there is not availability), but also on what price it can be invoiced.
This module gives you the opportunity also to track, give an account of, re-estimate and return the given and taken consignations. It is already possible documents to be served via catching their content, i.e. if we must give an account of consignation or release an invoice according to a stock receipt, it is not necessary to retype the document again, it is enough only to point the prime document and after loading of its content, to enter corrections.
In the logic of work with the giving an account of consignations is possible that you will have to invoice a definite stock whose invoice items are depleted. Then the system can offer invoice substitutes to definite criteria for this stock so that the client's document can be released.
Moreover, this module unlocks the service functionalities to check of the chronological prime cost and the re-estimation of the invoice availabilities and prime costs. This is especially important in case of work with disordered chronology, correction of prime documents, supplies with backdates, dispensation of bonuses for a period and etc.
Module 1.2. Payments and accounts with clients and suppliers:
The module for Payments and accounts with clients and suppliers services the other critical document turnover for the firm - the finance one. In this way along with the stock and invoice one is received a complete management and tracking of the basic business fluxes.
The module for Payments and accounts with clients and suppliers is the cash-desk of the store program. In the cash-desk can be tracked not only all firm incomes and expenditures, but also the financial relationships and condition with the suppliers and the clients. Every stock or invoice document released by or for a partner of the system is tracked separately, i.e. the system knows to which documents a client has obligations and respectively our obligations to the suppliers.
The module can track the obligations also as total balances with the respective partner. This is especially important when the suppliers are our clients and vice versa. In that way it may be received cash or non-cash "catchings" of the obligations and to be tracked only the real balance. In this module are tracked and the postponed payments of clients from the ERP system and is clear how much someone has drunk and how much he has paid.
The module supports and currency cash. In this way the payments and the balances can be tracked by currencies. The payments can be sent by a bank, with a cheque or in cash. Towards every payment can be pointed a reason (from a preliminarily defined nomenclature), which makes the structuring of the accounts much more comfortable.
Last, but not in importance, the module for payments tracks the availability of the cash-desk of every operator separately and offers functions for transferring of cash availabilities from one cash-desk to another. In that way the financial fluxes can be managed, as all money, entered in the cash-desks during the day, is reported to the manager and he on his part gives an account of his cash-desk to the owner.
The module offers and detailed references for all operations, supports seal of "ПКО" and "РКО" on a matrix printer.
Module 1.3. Production recipe book:
The module Production recipe book comprises functionalities to management of expenditure norms, transformation of row material into products according to current expenditure norms. The module supports the nomenclature management of the recipes and the expenditure norms and the connected with them wastages, net and gross quantities, and also the operations for transformation of the row materials into products and vice versa - Production and Disassembly. The module is appropriate for production firms - production of bread, manufacturing of milk, meat, etc.
An important characteristic is the correct leading of the prime costs both during the manufacturing and the disassembly of the products. For the needs of the correct prime costs the service operations for "re-estimation of the expenditure of goods by current expenditure norms" are also entered in the module.
- if it is found an incorrectly entered recipe, after its correction the whole production connected with this recipe is re-estimated. "Re-estimation of invested in production"
- if it is found an incorrect good or quantity in great number of recipes, after their correction it can be re-estimated only these recipes where the mistaken article takes place.
The module has settings for a sale of products for which there are no availabilities, but there is an expenditure norm, automatically to produce the sold products in their expenditure norm. In this way simultaneously with the sale is generated production report with the quantities and the values of the row materials and the final product.
The operation Disassembly is also a significant part of this module. Thanks to it products can be disjointed (for example meat) and on a given expenditure norm the system will value "the disjointed" parts by the corresponding quantities and proportional prime cost.
Module 1.4. Exchange of data between оbjects:
The module Exchange of data between оbjects allows the synchronization of the data between different remote objects. The module has built in clients for email for receiving and sending of data, and also mechanisms for tracking of the changes in the different systems.
The module transfers the content of all nomenclatures and prime documents and in this way guarantees identical effective in all synchronized systems. The synchronization of data can be complete - all documents from one system are transferred to another, or partial - only the data connected with the recipient of the information is transmitted. In this way the management of the flux of information in the widely spread structure of sections, which must share common and particular information, becomes easy.
The module allows and synchronization with external systems (software systems of other firms and bases of data), via built in system for extracting and processing of data. The module can be set to turn on automatically in definite hours so that if there is bigger synchronization, it will be done in loose for the user and the system time.
Module 1.5 Management of mobile and delivery trade:
The module Management of mobile and delivery trade is a store functionality of the expenditure trade. It allows the management of unlimited number of mobile objects - buses. These mobile objects are firm stores and are served by the analogical for the system functionalities and menus. This module corresponds with the loaded on every palm mobile device "ORAK Palm ERP" module and in this way allows the synchronization of the data between the mobile stores and the central warehouse computer.
Via this module it can be pointed, tracked and managed the availabilities, the sales, the payments, the queries even and the routes of the mobile stores. From this module are given the price ticket with which will be sold as well as the allowances for every client for total balance and by groups.
Module 1.6. Export to book-keeping:
The export to book-keeping is an extra module, allowing the processing, the order and the extracting of data towards accounting systems. In order to be transferred data towards an external accounting program, the relevant program must support import of files from other systems. The format and the content of the extracted information are tuned additionally together with the accountant, serving the firm. In that moment the module supports the most widespread accounting systems in Bulgaria and offers integration with ERP systems like Navision and SAP and etc.
Module 1.7 Scales, print of labels and Data Port module:
The module offers connection and synchronization of data with electronic scales. This allows to be loaded data in electric scales so that by weighing the stocks and printing of the labels, the data to be read by the ERP system during the sale. The module supports the loading of data to the most widespread electric scales in Bulgaria - Digi, Bizerba, Daisy, Datecs and etc. Despite this for a successful integration with every scale, it must support the standard communicative means and reports. It is possible the existence of models of the firms producers of electric scales, which cannot be managed in this way.
The module gives opportunity also for the management of the print of labels through the system. The print of labels is possible through specialized labeling printers, as well as through standard Windows managed printer. The module has own system for creation of outside appearance of labels for print through Windows printers so that it can be used independently of the specialized devices. The choice of goods for print of labels is supply organized - for print can be send goods with changed prices, names, characteristics, goods participating in definite documents or over which there is an activated report for re-estimation of the prices and etc.
The module gives opportunity for using of specific for the system open information medium, via which it can be used combined data when releasing of documents, processing of files and etc. The medium is quite flexible and tunable and in some cases offers the only way for execution of a complex organizational solution.
|
